Dear David,

　　I am truly sorry that I cannot attend the project meeting to be held on next Tuesday afternoon.

　　The reason is that I am going to take a business to Shanghai by plane that day, so I will be unavailable for the meeting. However, considering the importance of the meeting, I will be grateful if you send me a brief record of the project progress by E-mail. I will check the record and send my feedback to you.

　　Once again, I am sorry for any inconvenience caused. Hope you can accept my apologies and understand my situation.

　　Yours sincerely,

　　Li Ming

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